AEP Online Application Procedure to Get an Alien Employment Permit

Applying for an Alien Employment Permit (AEP) in the Philippines can seem like a complex process, but the Department of Labor and Employment (DOLE) has made strides to streamline the application procedure, including introducing online options.

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Credits: DOLE-NCR

What is an Alien Employment Permit (AEP)?

An AEP is a mandatory document for foreign nationals seeking employment in the Philippines. It is issued by DOLE under the authority of Article 40 of the Labor Code. The permit warrants that the foreign national’s intended employment does not jeopardize local job opportunities for Filipinos.

Who Needs an AEP?

According to DOLE guidelines, an AEP is required for:

  • Foreign nationals engaging in gainful employment.
  • Foreign professionals under reciprocity agreements or consultancy services.
  • Holders of specific visas such as SIRV, SRRV, 9d, or 47a2, provided they occupy executive, supervisory, or technical roles.

Exemptions exist for those with purely advisory roles or working in government-accredited international organizations.

Benefits of the Online Application Process

The introduction of an online AEP application procedure has simplified what was once a paper-heavy process. Here’s why opting for the online method is advantageous:

  1. Convenience: Submit applications from anywhere.
  2. Transparency: Easily track your application status.
  3. Speed: Reduced turnaround time for document verification and permit issuance.
  4. Reduced Physical Visits: Minimized trips to DOLE offices, saving time and effort.

Requirements for an Alien Employment Permit (AEP)

Based on the latest guidelines, the following documents are required for the application:

  1. General Documents:
    • Accomplished application form (available from the DOLE website or office).
    • Photocopy of the foreign national’s passport (including the bio page and valid visa).
    • Notarized employment contract or Board Secretary’s Certificate of Election, outlining duties, salary, and benefits.
    • Business permits:
      • Mayor’s Permit to operate a business, or
      • PEZA Certification for businesses located in economic zones.
    • Business Name Registration (from DTI) or SEC Registration and General Information Sheet (GIS).
    • Special Temporary Permit (STP) from PRC, if applicable (for regulated professions).
    • Authority to Employ Foreign National (ATEFN) from DOJ or DENR, if applicable.
  2. Additional Requirements for Specific Situations:
    • For intra-corporate transferees or contractual service suppliers: Proof of employment from the originating company and secondment/service agreements.
    • For changes in position or assignment: Updated employment documentation reflecting the change.
  3. Fees:
    • PHP 9,000 for a one-year AEP.
    • PHP 4,000 for each additional year or fraction thereof (maximum validity of five years).
    • PHP 1,500 for replacement or updates due to changes in details or loss.

Sample AEP Application Form

This sample document is an important requirement for foreign nationals seeking employment in the Philippines.

It is provided by the Department of Labor and Employment (DOLE) and serves as the first step in the AEP application process.

The form collects key information about the applicant, employer, and job details. It must be filled out accurately to avoid processing delays.

The form can be downloaded directly from the DOLE website under the Regional Office through which you wish to apply.

Make sure all sections are completed and accompany it with the required documents as specified in the updated AEP application guidelines. Always use the latest version to comply with DOLE standards.

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Application Steps

Step 1: Visit the DOLE Regional Office Website
Navigate to the DOLE website for your region (e.g., DOLE NCR). Locate the “DOLE Offices” tab  then select the region you’re applying from.

Step 2: Download and Complete the Application Form
Access and download the AEP application form from the website. Fill in all details accurately and legibly.

Step 3: Prepare and Scan the Documents
Organize your documents according to the requirements listed above. Make sure scans are clear and meet DOLE’s file size and format requirements.

Step 4: Submit the Application Online
Upload the completed form and required documents via the online portal for your regional office.

Step 5: Pay the Required Fees
You will receive an order of payment after submission. Pay online or at the designated cashier. Keep the receipt as proof.

Step 6: Wait for Publication and Evaluation
DOLE will publish the application details online or in a newspaper for 30 days. During this period, they will evaluate the documents.

Step 7: Attend Any Required Inspections
DOLE may conduct inspections to verify the legitimacy of the employer and employment details.

Step 8: Receive Notification of Approval
Once approved, you will be notified. Present the official receipt and any required authorization letters to claim the AEP card from the DOLE office.

Step 9: Claim the AEP Card
Bring valid identification when claiming the permit. If someone else is claiming on your behalf, provide an authorization letter and their ID.

Processing Times

  • Regional Office Applications: AEPs are issued within three working days after publication and fee payment.
  • Field Office Applications: Processing may take up to five working days.

By following these steps and ensuring all requirements are met, you can streamline the application process for an Alien Employment Permit in the Philippines.

Key Considerations for Employers and Applicants

  1. Validity: AEPs are valid for one year or the duration of employment, whichever is shorter, and can be renewed for up to five years.
  2. Specificity: An AEP is tied to a specific position and employer. Any changes require a new application.
  3. Anti-Dummy Law Compliance: Employers must ensure they have the authority to employ foreign nationals.

Frequently Asked Questions

Can I apply for an AEP online from outside the Philippines?

Yes, but the application must be filed with the DOLE Regional Office where the intended place of work is located. Ensure you can provide the required documents electronically.

What happens if my application is denied?

If denied, DOLE provides a reason for the denial. You may reapply after addressing the issues or appeal the decision.

Are there penalties for working without an AEP?

Yes, employers and foreign nationals face fines and possible deportation for failing to secure an AEP before starting employment.

Conclusion

The online AEP application process reflects the Philippine government’s efforts to enhance efficiency and accessibility. While it simplifies many aspects of the procedure, foreign nationals and employers must remain diligent in ensuring compliance with the requirements and timelines.

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